GROUP ROLES

EDUCAUSE Virtual Worlds List posting		No less than 24 hours, no more than 48 hours prior to any event, an announcement will be sent to this list. Sample Emails provided HERE

Facebook Group - SLER		Two main responsibilities email members to remind them to leave this group and join the Virtual Worlds Education Roundtable group. Here is a sample of the text I (AJ) recently used Hi everyone, This is just a reminder that the SL Education Roundtable group is now closed and will not be used any more. The SLER has changed its name to the Virtual Worlds Education Roundtable group and we're asking that everyone leave the SLER group and join the new one, Virtual Worlds Education Roundtable. Please let me know if you have any questions. best, [insert your name here] It is possible that, even though it says the group is closed, someone may request to join the group. If that is the case, here is a sample of the email I have been sending to those people. Thanks you for your interest in the SL Education Roundtable group. On December 29th, 2009, the SLER officially changed its name to the Virtual Worlds Education Roundtable (VWER). We have a group here on Facebook and we ask that everyone join that. Thanks again for your interest and please let me know if I can be of any further assistance.

Facebook Group - VWER	Evelyn	post announcements, recruit members, enter events, answer questions, post to the wall including media when appropriate. Regarding events, I try to post them as far in advance as possible, so there have been times when I've posted several of them. I invite all of those people who are part of the group (there is an option for that in the event creation process) and once those people show up as "invited" on the event page, I go into my personal list and invite anyone with VW ties who is NOT part of the group to the event also. Oh, one more thing I do when setting up the event - I don't show those who have declined the invite - only those who have said maybe or not responded. Here is a sample of typical events posted to the SLER group (updated) Type = Meeting ---> Club/Group Meeting Network - Global Time - use SL time (except for non-SL meetings, then call it Pacific time Location =http://maps.secondlife.com/secondlife/BGSU%20Community/54/85/25 Description IMPORTANT NOTE. THE MEETING TIME LISTED IS PACIFIC TIME (which is Second Life time). The VIRTUAL WORLDS EDUCATION ROUNDTABLE meetings start at 2:30pm SLT every Thursday in the CHSSSouth Amphitheater. Please join the VIRTUAL WORLDS EDUCATION ROUNDTABLE group in-world. If you have problems finding the GROUP in SEARCH, please IM [insert your name here] for an invitation. The theme for this meeting is "THEME" Moderator: [insert name of moderator] [if applicable] Our special guest will be "NAME" Hope to see you at 2:30pm SLT. The Virtual Worlds Education Roundtable can be also be found on www.vwer.org LinkedIn, Flickr, and Koinup. We are also on Twitter as VWER. Transcripts of meeting @ www.vwer.org under the tab transcripts The only difference between these events and the S1ofM meetings is this text. Please join us for a Special Meeting of the Virtual Worlds Education Roundtable on Tuesday, MONTH DATE, at 2:30pm SLT in the CHSSSouth Amphitheater, on Montclair State CHSSSouth. This meeting will not be our usual roundtable format. For the MONTH meeting we very pleased to announce a [one-on-one interview or panel]: [insert panel name and guests or interviewee name] Moderator: NAME

IMs via group chat just prior to events	Evelyn	10 to 15 minutes prior to each event, and IM should be sent to a wide variety of in-world groups in order to spur people to join out event. Groups include: VWER, ISTE, Real Life Education in Second Life, etc... Here is a sample of what I send out Join us in a few minutes (2:30pm SLT) for SL Education Roundtable. http://maps.secondlife.com/secondlife/BGSU%20Community/54/85/25 Todays theme is "THEME" Hope to see you soon.

In-world announcements to groups	Mimi	The morning of an event, group notices should be sent to in-world groups. The following groups are required: Virtual Worlds Education Roundtable, Real Life Education in Second Life, and EDUCAUSE Virtual Worlds. When I (AJ) was doing this, I also sent it to a few of my own groups. Insert text where appropriate below. Hope you will join us today, Tuesday, at 2:30pm SLT in the BGSU http://maps.secondlife.com/secondlife/BGSU%20Community/54/85/25 for our weekly (or Special 1st of the Month) VWER meeting. Our topic today is [insert topic and guest if applicable here] Look forward to seeing you later today.

SLED List postings		No less than 24 hours, no more than 48 hours prior to any event, an announcement will be sent to this list Sample email HERE

Transcripts	Joe / Iggy	The text chat will be captured from each meeting, edited for clarity, and turned into a chat transcript, which will be posted to our transcript web page. Publication gets noted in-world and at e-lists. --log in text chat the conversation (time stamps off on logging + radar HUD off) --process text file in Word for spelling; save as text --open in Dreamweaver, insert blank lines, make links live, embed Flikr or Koinup images --upload to Bluehost site and modify main transcript page to show new entry --post announcement to EDUCAUSE VW & SLED lists --notify EDUCAUSE and VWER lists with notice in-world of transcript.

Twitter account	Ann /Olivia	Tweets will be posted regarding announcement, events, etc... Recruit followers and response to tweets of those followed.

Text-to-Voice transcripts		Once a chat transcript is generated, a text-to-voice application will be used and the resulting audio file will get posted to the appropropriate web site.

LinkedIn Group		post announcements, recruit members, enter events, answer questions, possibly publications on Education in Virtual Worlds. Maybe subgroups can be created for our special committees.